Minute taking services: Capturing Precision in Minutes

 Costs vary per meeting based on type and duration. Reach out to discuss your organization and meetings for a free quote and more details .

 No commitment required. Feel free to engage with us on a per-meeting basis. We're confident that after trying our services, you'll become a long-term partner. 98% of our clients rebook with us. 

 We collaborate with a broad spectrum of professionals, ranging from engineers to  surgeons, financial corporations to Indigenous organizations. Our minute takers are adept at handling diverse subject matters. 

 Our standard delivery time is 5 to 10 business days. Expedited service is available for a fee, allowing you to receive your minutes or notes within 3 business days. 

 We provide on-site minute-taking services in specific locations. If you need an in-person minute taker for your meeting or event, reach out to us today for a complimentary quote 

  We primarily document board, committee, and annual meetings. Yet, we also support clients in documenting various other meeting types, such as: 

• Owners' meetings (including turnover meetings and town halls)
• Executive meetings
• Workshops
• Conferences
• Seminars
• Research interviews
• Council meetings
• Budget meetings
• Roundtables"

   Yes, we understand that sometimes meetings arise unexpectedly. We strive to accommodate last-minute requests for minute-taking services whenever possible. Please contact us as soon as you can with the details of your meeting, and we'll do our best to provide the support you need. 

  We prioritize both accuracy and confidentiality in our minute-taking services. Our minute takers are highly trained professionals committed to meticulous documentation. To ensure accuracy, we actively engage with participants, verify details during the meeting, and conduct thorough reviews before finalizing the minutes.  

 Confidentiality is paramount, and our employees sign strict non-disclosure agreements. Additionally, we are open to signing organization-specific NDAs to further safeguard your information. Our secure systems and protocols are designed to protect the privacy and integrity of your meeting minutes. 

Before the meeting, we typically require the following information or materials:

1. Agenda: A copy of the meeting agenda helps us structure our minute-taking process.
2. Participant List: Providing a list of attendees with their titles or roles ensures accurate identification.
3. Meeting Materials: Any documents, presentations, or reports intended for discussion during the meeting.
4. Special Instructions: Any specific instructions or preferences you have for the minute-taking process.
5. Meeting Format: Details on whether the meeting is in-person, virtual, or hybrid, and the platform used.

Having these details in advance allows us to prepare thoroughly and tailor our minute-taking approach to your specific needs.

 Yes, absolutely. We understand the importance of aligning with your organization's specific requirements. Our team is flexible and can customize the meeting minutes template to suit your preferences. Whether you have a preferred format, specific fields, or additional elements you'd like included, we are happy to tailor the template to meet your unique needs. Just let us know your preferences, and we'll ensure that the meeting minutes align seamlessly with your organization's standards. 

 We understand that accuracy is crucial, and we welcome any necessary corrections or revisions to the meeting minutes. After the initial draft is provided, you have the opportunity to review the content. If there are any corrections or changes required, simply provide us with the specific details or edits. We'll promptly incorporate your feedback and ensure that the final meeting minutes accurately reflect the proceedings. Our goal is to collaborate closely with you to deliver minutes that meet your expectations. 

 In the event of technical issues during a virtual meeting, our minute takers are equipped to handle challenges swiftly and professionally. We have contingency plans in place to address common technical issues. If disruptions occur, we make every effort to reconnect promptly and resume minute-taking responsibilities. Additionally, we stay in close communication with meeting organizers to address any technical concerns and ensure that the minute-taking process is as seamless as possible. Our team is committed to adapting to unforeseen circumstances to provide a reliable service.